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New Student (On-boarding)
Greetings from International Students and Scholars Services at West Virginia University (WVU)! We are delighted that you have chosen to attend WVU. No doubt you have made a great choice.
Take some time to review the information provided below. The information addresses
the most frequently asked questions, and will save you lots of time and effort
as you plan your transition to
Please stay connected by first claiming your WVU Mix Email. We send all
important email to your WVU account. See how to login using the steps below!
Get connected with other students! WVU has great student organizations!
To learn more, please visit
WVU's Student Engagement and Leadership Website.
We encourage you to spend time navigating our website. The website contains important
information designed to help you maintain your immigration status and adjust
to your new home in Morgantown. Now is a good time for you to become familiar
with our website before you arrive.
We are looking forward to seeing you here in Morgantown! Please allow us to join the other offices on campus in congratulating you on your acceptance to the Mountaineer family!
- Arranging to begin at a later semester (deferrals); and
- Asking questions about transfer of courses from previous college or university,
Please contact the Office of International Admissions at:International Admissions
P.O. Box 6009
Morgantown, WV 26506-6009
1-800-344-9881 (304) 293-2121
After you have been admitted, your official admission email will have your WVU student ID number and your WVU username.
To activate your WVU Mix Email, please visit WVU's Tutorial website.
Log into the WVU Portal (portal.wvu.edu). Now that you’re admitted, it’s time to get connected. Be sure to log in regularly in order to receive important and timely information.
Once you have been admitted, you will receive a follow-up e-mail approximately 2-3 days later from Admissions with a link to request your I-20 or DS-2019. Please refer to the link in your admission email to request an I-20 or DS-2019. Please email firstname.lastname@example.org if you have not received the link after 3 business days in order to check on the status.
Once you receive the link and using your WVU mix login, you will need to upload the necessary documentation to request your I-20 or DS-2019. Please note that this process will take longer if your documentation is not complete and correct. Be sure to submit all required documentation at the time of application. You will need to prepare the following:
- your admission email (saved in PDF format)
- Financial Proof: evidence of financial ability to meet expenses (ex. official bank statement):
- Undergraduate, IEP, AMP, & Exchange Student - estimated cost of attendance
- Graduate & Professional Student - estimated cost of attendance
If you are bringing dependent(s), you must provide additional funding in
the amount of
dependent (spouse or child).
- Please note that the evidence you provide must be a liquid asset & less than six (6) months old
- Up-to-date graduate research assistant and graduate teacher assistant offer letters can be accepted granted that they are uploaded as a PDF or similar format with your request.
Affidavit of support, signed by the sponsor (ex. parent, relatives, etc.) if someone else will be providing proof of funding (if applicable).
- Passport bio pages (should be valid for more than 6 months beyond your entry to the US)
- (Only for students transferring their I-20/SEVIS Record to WVU) Transfer In Form
After all of your documentation has been submitted, our international student advisers will review it. If they have questions, they will contact you for additional information via your mix email. Otherwise, you will receive a follow up e-mail about the method of delivery for your I-20 or DS-2019. A DS-2019 will be sent to you via FedEx, or DSL. An I-20 can be sent via electronic issuance under exceptions made in U.S. regulations due to COVID-19 guidance. To check on the progress of your I-20 or DS-2019, please check your internationalservices.wvu.edu account to see the status of the request or your mix email for updates or confirmation of delivery.
ISSS does not guarantee turnaround times for onboarding and I-20/DS-2019 requests, but we strive to process requests within 15 business days after all documentation is received by the applicant. We do not expedite requests, but assess for urgency and process in the order requests are received.
Please note: Due to US Department of Homeland Security guidance, we cannot send or
give I-20s and DS-2019s to extended family members, friends, or third
parties. They must sent or given directly to the primary beneficiary (F-1/J-1) or
dependent (F-2/J-2). If you wish to pick it up in person, you must bring
a photo ID.
Be sure to verify that the information on your I-20 or DS-2019 is correct. The spelling of your name and your date of birth must be the same as your passport.
If you find and error, please inform us immediately (email@example.com) so that we can correct it. You will not need a new I-20 or DS-2019 sent to you, but the information must be updated in SEVIS before your visa appointment.
- $350 for F-1 Students
- $220 for J-1 Students
5. Apply for a Visa
After paying the SEVIS fee, you will need to apply for an F-1 or J-1 visa at a U.S. Embassy or Consulate in your home country using the information located on your I-20 or DS-2019 (ex. SEVIS ID, program dates, and school code). Instructions on how to apply for an F-1 or J-1 visa can be found on the website of the U.S. Embassy or Consulate associated with your home country. You can also visit our applying for a visa webpage for more information.
The academic deposit is required of all undergraduate, degree-seeking students, even if you are receiving a scholarship. The deposit is $250 for non-residents/international students. Payment is generally due around December 1st for Spring, May 1st for Fall, and before classes begin for Summer. You can pay through your WVU Portal (portal.wvu.edu).
7. Look for Housing
WVU offers a wide variety of housing options, from traditional residence halls to university-owned apartments. It's best to find housing well in advance of your arrival. For more information on on-campus and off-campus house, visit our housing webpage.
Pay your housing deposit and register for housing (if applicable)
After you pay the academic deposit, you must wait 48 hours before completing the online housing application. You will submit the $225 housing deposit and then you will be assigned housing. General move-in begins on the Saturday prior to the first day of class. Please check the WVU Housing website for more information. If you need summer housing, please visit: https://summer.wvu.edu/housing.
On-campus Housing (Undergraduate students)
For first year undergraduate students, it is recommended that they live in the residence halls for at least the first year. The residence hall leases (contracts) are valid for one academic year and include a meal plan (meals are provided). Room assignments are on a first come first served basis. To be assigned a room, students are required to complete their housing applications and pay a housing deposit through http://housing.wvu.edu/apply-for-housing/apply-residence-hall.
Please note: University residence halls are closed during school breaks. During these times students are required to find alternate housing. Students may request accommodation for holiday housing through the housing office or by indicating that they will require holiday housing on their housing contracts.
On-campus Housing (Graduate students)
On campus housing is available for graduate students through University Apartments at College Park, University Park, University Place and Vandalia Apartments. The leases (contracts) are valid for one academic year and do not include a meal plan (meals are not provided). The apartments are open during school breaks, therefore finding alternate housing is not necessary. For more information go to http://universityapartments.wvu.edu/
Most graduate students and upperclassmen undergraduate students live off campus (rental properties). Rental leases (contracts) once signed are legally binding and are typically for one year with minimal to no chance of getting out of the contract without a costly legal battle. Please visit the Campus and Community Life Off Campus Housing page for more info.
Leases (contracts for housing)
Before signing a lease it is highly recommended to have the Student Legal Services go over the lease with you to make sure you fully understand it. For more information on off-campus housing and student legal services visit the links below:
- Off Campus Housing Resources can be found at http://campuslife.wvu.edu/student-advocacy/off-campus-housing
- Student Legal Services can be found at http://studentlegalservices.wvu.edu
NOTE: Students who have not made prior housing arrangements, or who will not be able to immediately move into their apartments or residence hall rooms, or who have late night arrivals are strongly advised to have some extra spending money for hotel accommodation and meals. Please see the list of top hotels located in the Arrival Information section.
Students with specific physical needs should contact the Office of Accessibility Services to obtain academic, housing, or transportation accommodations. Please call (304) 293-6700 or visit accessibility Office of Accessibility Services to begin the process.
8. Choose a dining plan
All students living in WVU residence halls are required to have a dining plan. Once you move in, if you have not selected a meal plan, one will be automatically assigned to you. If you are commuting (living off campus), you have the option of purchasing a non-residential student dining plan. To view all your dining options, please go to: diningservices.wvu.edu/dining-plans
9. Research Health Insurance
All students at WVU are required to maintain health insurance. To review your options, check deadlines, verify immunization requirements, and more, please visit WVU's Student Insurance Website.
Any student who is already covered by another approved health insurance plan may complete the insurance waiver application to opt out of the WVU plan. This waiver is due by the first day of class. Students without an approved waiver on file will be automatically enrolled in the WVU Aetna student health insurance plan (see prices on the WVU Student Insurance Office website). Please visit talentandculture.wvu.edu/student-insurance to learn more or to find the waiver application.
Here you will complete learning modules concerning US federal regulations and F-1/J-1 status while you are staying in the United States.
To complete your online learning module, please log visit our website Pre-Arrival Orientation and login using your WVU credentials. Read over each of the documents, answer the assessment questions, and submit. You must complete the online learning module on US rules and regulations and WVU-related policy pertaining to your student status before arriving at WVU.
Because international students do not generally have ACT or SAT scores, taking the ALEKS Test will help WVU to place you in courses. Accurately identifying your current skill level will help in creating a plan of study for your time at WVU. Each major has a specific math requirement, so it is important to know what classes you will need to complete for your desired field of study.
- To prepare for the ALEKS Test, please visit the ALEKS Testing website.
- Arriving in the US. If this is your first time (or if it's been a while since you have entered the US), please be sure to check out important information on what to expect at the port of entry .
- Travel to Morgantown. Our office offers a free shuttle prior to orientation. If you wish to make use of this service, you will need complete the pre-arrival questionnaire sent to your WVU Mix email. Otherwise, you may make your own arrangements.
- Emergency Contact Information International Risk Manager - WVU Office of Global Affairs (304) 293-9456.
NSO generally takes place the Thursday before classes begin for the Fall and
Spring semesters. NSO is held to assist with getting you on board with the
campus community. A tentative orientation schedule is available in due course. We kindly
request that you familiarize yourself with the orientation schedule, and
plan other meetings around it.
- Register for Virtual NSO.
- Graduate students. You should receive orientation information directly from your department. However, you are welcome and encouraged to join our "Being an International Student" Session at NSO.
- Intensive English Program (IEP) students . IEP students are not required to attend this orientation session. They will have alternate orientation dates communicated through the IEP.
SEVIS check-in - SEVIS check-in is mandatory for all international students as it serves in part to register your SEVIS record. You must complete SEVIS check-in within 30 days after arriving to the U.S., but highly recommend that it is completed as soon as possible..
15. Pay Your Account
for tuition, fees, room and board is due by the first day of classes. You
can pay online through your WVU portal. Tuition and fee information
can be found here -
- WVU partners with Flywire for international payments to provide you with an easy and cost-efficient way to make payment, including wire transfers. More information on using Flywire can be found at http://studentaccounts.wvu.edu/payment/flywire.
- For more information about paying your tuition, along with deadlines and other important information, please visit the WVU Student Accounts website here - https://studentaccounts.wvu.edu/billing.
For more information concerning course enrollment and paying for tuition,
please visit our
Registration and Tuition
If you are a graduate student or a student who has found on-campus employment, you will need to do payroll processing. Please follow the steps located on our student employment website.
ISSS has a partnership with you and you must do your part as well. You are responsible for maintaining your visa status and knowing the rules and regulations. Take an active role in maintaining your status and communicate with ISSS your questions and needs. Please be sure to review the requirements for maintaining status and be familiar with regulations by reading the info below:
For F-1 students: https://isss.wvu.edu/students/f-1-students
For J-1 Students: https://isss.wvu.edu/students/j-1-students